Introduction

Mitsubishi Electric Middle East Africa and CIS Co. L.L.C, its branch offices, representative offices, and affiliated Mitsubishi Electric entities involved in recruitment and employment activities (collectively referred to as "Mitsubishi Electric", "we", "our", or "us") are committed to protecting the privacy and security of personal information provided by job applicants. This Recruitment Privacy Statement explains how we collect, use, store, transfer, and protect personal information during the recruitment and onboarding process. This notice applies to all applicants applying for employment opportunities with Mitsubishi Electric within the Middle East, Africa, and CIS regions.

This Recruitment Privacy Statement does not form part of any contract of employment and may be updated periodically to reflect changes in legal requirements, business operations, or recruitment practices. Updated versions will be published on our career’s website or recruitment portal. This policy is based on the recruitment activities described in the current document.

1. Personal Information We Collect

During the recruitment process, we may collect and process the following categories of personal information:

Personal Information

• Full name
• Date of birth
• Contact details
• Home address
• Nationality
• Gender
• Passport details
• National identification details (where required)
• Immigration and work eligibility documents

Professional Information

• Curriculum Vitae (CV)
• Employment history
• Educational qualifications
• Professional certifications
• Language proficiency
• Technical and professional skills
• References and experience certificates

Recruitment Information

• Application forms
• Interview records and evaluation notes
• Assessment results
• Psychometric, aptitude, technical and behavioural assessments
• Video interview recordings and transcripts (where applicable)

Family and Emergency Contact Information

• Emergency contact details
• Spouse and dependent information where required for employment administration

These categories align with the personal, family, immigration, CV, and interview data currently collected by MMAC.

2. How We Use Your Information

We may use your personal information for the following purposes:

Recruitment and Candidate Assessment

• Reviewing applications
• Assessing suitability for employment
• Conducting interviews
• Performing pre-employment assessments
• Managing recruitment campaigns

Communication

• Scheduling interviews
• Answering recruitment inquiries
• Informing candidates about job opportunities
• Providing recruitment updates

Onboarding and Employment Preparation

• Preparing employment contracts
• Processing visa and immigration requirements
• Conducting background verification where legally permitted
• Arranging relocation and onboarding support

Legal and Regulatory Compliance

• Complying with applicable employment, immigration, tax, and labor laws
• Exercising or defending legal claims when necessary

These processing activities are reflected throughout the current recruitment and onboarding sections.

3. Legal Basis for Processing

We process personal information based on one or more of the following lawful grounds:

Contractual Necessity

Where processing is necessary to evaluate your application and take steps prior to entering an employment contract.

Legitimate Interests

Where processing is necessary for our legitimate business interests in recruiting and selecting qualified candidates, provided your rights and interests are appropriately protected.

Consent

Where required by applicable law, we will seek your consent before:

• Retaining your profile for future opportunities.
• Conducting certain assessments.
• Processing sensitive personal information beyond legal requirements.

4. Video Interviews and Digital Assessments

Where recruitment processes include video interviews or digital assessments, Mitsubishi Electric may process:

• Video recordings
• Audio recordings
• Assessment responses
• Interview transcripts
• Evaluation results

Assessment results will be reviewed by authorized recruitment professionals and will not be the sole basis for employment decisions. We are committed to maintaining a fair, consistent, and transparent assessment process. The existing policy already provides for collection of video interviews, transcripts, and evaluation results.

5. Special Categories of Personal Data

During onboarding, we may process certain sensitive categories of information only were legally permitted and necessary, including:

• Health information
• Criminal record information (where legally permitted)
• Tax information
• Information required for statutory employment obligations

Appropriate technical, organizational, and confidentiality safeguards will always be applied. The existing policy contemplates medical, criminal conviction, religious, and tax-related data during onboarding.

6. Information Sharing

We may share personal information with:

• Mitsubishi Electric group entities involved in recruitment and employment administration.
• Recruitment agencies and authorized service providers.
• Government authorities where required by law.
• Immigration, visa, and employment processing partners.
• Professional advisers including legal and regulatory consultants.

The current policy already permits sharing within Mitsubishi Electric and service providers, but aviation-related references should be removed.

7. International Data Transfers

Given the global nature of our operations, candidate information may be transferred to countries where Mitsubishi Electric entities or service providers operate.

Where personal information is transferred internationally, we will implement appropriate safeguards including:

• Intra-group data transfer agreements.
• Standard Contractual Clauses (SCCs) where applicable.
• Contractual and organizational safeguards required by applicable data protection laws.

The existing statement already mentions intra-group agreements and contractual protections, but references to the EU-US Privacy Shield should be removed and modernized.

8. Data Retention

Applicant information will be retained only for as long as necessary to fulfil recruitment and legal obligations.

Recommended retention periods:

Category	Retention Period
Unsuccessful Applicants	Up to 24 months
Interview Records	Up to 24 months
Assessment Results	Up to 24 months
Successful Applicants	Duration of employment plus applicable statutory retention period

The existing policy indicates data is retained only as long as necessary but does not specify periods.

9. Ethical Recruitment Commitment

Mitsubishi Electric follows a strict ethical recruitment policy.

No applicant shall be charged recruitment fees, placement fees, visa processing fees, employment processing fees, or any other form of payment in connection with employment opportunities offered by Mitsubishi Electric.

Any request for payment should be treated as fraudulent and reported immediately. This strengthens the recruitment fraud section already contained in the policy.

10. Your Privacy Rights

Subject to applicable laws, candidates may have rights to:

• Access personal information.
• Correct inaccurate information.
• Request deletion of personal information.
• Restrict processing.
• Object to processing.
• Receive a copy of personal information.
• Lodge complaints with a competent supervisory authority.

These rights are already outlined extensively within the current document.

11. Contact Us

For questions regarding this Recruitment Privacy Statement or to exercise your privacy rights, please contact:

Data Protection Officer

Mitsubishi Electric Middle East Africa and CIS Co. L.L.C

PO Box 11058, Dubai, United Arab Emirates

Email: dataprivacy@mmac.com

Executive Summary

Mitsubishi Electric Middle East Africa and CIS Co. L.L.C Recruitment Privacy Statement

The Recruitment Privacy Statement explains how Mitsubishi Electric Middle East Africa and CIS Co. L.L.C collects, uses, stores, shares, and protects personal information throughout the recruitment, selection, and onboarding process. The policy applies to all candidates applying for employment opportunities within Mitsubishi Electric Middle East Africa & CIS and its affiliated entities involved in recruitment activities.

Key Principles

1. Personal Information Collection

Mitsubishi Electric Middle East Africa and CIS Co. L.L.C collects personal information necessary to assess candidate suitability, manage recruitment activities, fulfil legal obligations, and facilitate onboarding. This may include:

• Personal and contact details
• Nationality and immigration documents
• CV/resume information
• Employment and education history
• Interview records and assessment results
• Emergency contact and dependent information (where required)

2. Purpose of Processing

Candidate information is used for:

• Reviewing applications and assessing qualifications
• Conducting interviews and assessments
• Communicating with applicants
• Managing recruitment campaigns
• Completing onboarding requirements
• Complying with employment, immigration, and legal obligations

3. Legal Basis for Processing

Mitsubishi Electric Middle East Africa and CIS Co. L.L.C processes personal information based on:

• Pre-contractual measures necessary for employment consideration
• Legitimate business interests in recruiting qualified candidates
• Candidate consent where required by applicable law for specific activities such as talent pooling or certain assessments

4. Video Interviews and Digital Assessments

Where video interviews or digital assessments are used, audio/video recordings, transcripts, and evaluation results may be processed for recruitment purposes. Assessment outcomes are reviewed by authorized recruitment professionals and are not the sole basis for employment decisions.

5. Sensitive Personal Information

Mitsubishi Electric Middle East Africa and CIS Co. L.L.C may process limited sensitive personal information during onboarding, such as health, criminal record, tax, or statutory employment-related information, only where legally required and with appropriate safeguards in place.

6. Information Sharing

Personal information may be shared with:

• Mitsubishi Electric group entities
• Recruitment and service providers
• Government and immigration authorities
• Legal and professional advisors Where necessary to support recruitment, onboarding, and regulatory compliance.

7. International Data Transfers

As a global organization, Mitsubishi Electric Middle East Africa and CIS Co. L.L.C may transfer candidate information across jurisdictions. Appropriate safeguards, including intra-group agreements and contractual protections, are implemented to protect personal information during international transfers.

8. Data Retention

Candidate information is retained only for as long as necessary to support recruitment activities, legal obligations, and employment administration. Recommended retention periods are established for unsuccessful applicants, interview records, assessment data, and employment records.

9. Ethical Recruitment Commitment

Mitsubishi Electric Middle East Africa and CIS Co. L.L.C maintains a strict "No Charges to Candidates" policy. Applicants will never be asked to pay recruitment fees, visa fees, processing charges, placement fees, or any other employment-related costs. Any such request should be considered fraudulent and reported immediately.

10. Candidate Rights

Subject to applicable laws, candidates may have rights to:

• Access their personal information
• Correct inaccurate information
• Request deletion of data
• Restrict or object to processing
• Request data portability
• Lodge complaints with relevant supervisory authorities

11. Contact and Privacy Inquiries

Candidates may contact Mitsubishi Electric Middle East Africa and CIS Co. L.L.C designated Privacy or Data Protection Officer regarding questions, concerns, or requests relating to their personal information and privacy rights.